Coordinator, Business Operations & Technology

Rhode Island Office of the Postsecondary Commissioner seeks to hire a coordinator, business operations & technology, who will support the Rhode Island Nursing Education Center’s (RINEC) core business, financial, grant, administrative, operational, and technology coordination functions.

This position will serve as a key resource for maintaining the business systems and operational infrastructure necessary for the effective management of RINEC. The coordinator will work closely with the director and RINEC managers to support budgeting, financial tracking, grant administration and reporting, purchasing, contracts, data management, technology coordination, and operational planning.

The position will also support RINEC’s technology needs by coordinating technology requests, maintaining technology and equipment inventories, tracking technology-related issues and resolutions, supporting Microsoft 365 systems and workflows, and serving as a liaison between RINEC staff and internal or external technology resources.

The coordinator will be expected to work across departments and maintain a broad understanding of RINEC’s operations, including administration, facilities, classrooms, simulation, technology, events, and external partnerships.

RINEC is overseen by the Rhode Island Office of the Postsecondary Commissioner. It is a shared facility between Rhode Island College School of Nursing and University of Rhode Island College of Nursing. RINEC occupies approximately 131,000 square feet of South Street Landing. It includes shared simulation suites, skills labs, and classrooms as well as institutional faculty offices. RINEC offers state-of-the-art learning environments for nursing students.

Essential Duties and Responsibilities

Business Operations Management & Coordination

• Coordinate the day-to-day business operations of RINEC, working closely with the director and RINEC managers to ensure effective, efficient, and consistent operations across administrative, classroom, simulation, facilities, technology, and event activities
• Develop, maintain, and update operational procedures, workflows, templates, and guides to promote consistency, efficiency, accountability, and continuity across RINEC operations
• Monitor operational concerns, deadlines, compliance requirements, and outstanding action items, bringing issues forward to the appropriate manager or the director, and assisting with research and development of recommendations and solutions
• Provide administrative and operational support for RINEC activities, meetings, and events, including scheduling, documentation, technology coordination, data collection, and follow-up, while maintaining confidentiality and performing other duties as assigned
• Collaborate with staff, management and the director to set departmental and organization-wide goals
• Maintain an agenda of concerns that can be presented to both the director and staff to ensure timely management of the issue
• Handle information of a sensitive and confidential nature

Financial & Grant Administration

• Maintain financial and accounting records and assist with purchasing, procurement, invoices, reimbursements, vendor documentation, and other financial processes using systems such as QuickBooks and Microsoft Excel
• Support grant administration and reporting by maintaining grant budgets, tracking expenditures and deliverables, monitoring reporting deadlines, coordinating required documentation, and assisting with financial and programmatic reports

Data Management, Reporting & Analysis

• Develop and maintain operational tracking systems, databases, dashboards, and reports to monitor RINEC utilization, programs, events, projects, finances, grants, technology, equipment, and other key operational activities

Technology & Asset Management

• Coordinate technology-related business needs for RINEC, including tracking technology requests, equipment needs, repairs, upgrades, software, licenses, warranties, and technology-related vendor services in collaboration with RINEC technology staff
• Maintain accurate technology and equipment inventories and records, including assignments, locations, service needs, replacement schedules, and other information necessary for effective asset management

Other Duties

Perform other duties as assigned in support of RINEC operations and institutional goals

Qualifications

Required

Education: Bachelor’s degree in business administration, finance, management, public administration, communications or related field

Experience

• Minimum of three years of progressively responsible experience in business operations, administration, financial administration, grant administration, technology coordination, or a related field
• Experience working in a culturally diverse environment
• Experience using Microsoft Office Suite (Excel, PowerPoint and Word) and One Drive

Knowledge, Skills, and Abilities

• Ability to work non-standard hours
• Ability to work effectively with diverse populations and stakeholders
• Strong interpersonal skills and ability to communicate effectively
• Ability to multitask in a fast-paced environment, and to work with minimal supervision in a deadline-driven environment, balancing multiple priorities
• Ability to handle information of a sensitive and confidential nature
• Strong attention to detail
• Ability to develop and maintain accurate tracking systems and documentation
• Ability to interpret institutional policies, plans, objectives, rules, and regulations

Preferred

• Experience working with students and faculty in the higher education environment
• Experience with QuickBooks or comparable accounting/financial management software
• Advanced experience with Microsoft 365, particularly Excel, Teams, SharePoint, OneDrive, forms, and Outlook
• Experience managing or supporting grant-funded programs
• Experience with State or federal grant reporting and compliance
• Experience developing operational dashboards, trackers, databases, or reporting systems
• Experience coordinating technology projects, equipment inventories, software licenses, or technology vendors

Environmental Conditions

This position is primarily performed in an office and clinical simulation lab environment with varied laboratory conditions involving mechanical, electrical, and lifting hazards. This role includes work with medical equipment including latex based products.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This role reports to the director of RINEC and it is a non-union, non-classified, full-time position with a pay grade of 10. The starting salary range is $65,000 to $70,000, commensurate with qualifications and experience. This is an exempt, 35-hours/week position that may involve non-standard hours as required.

This posting will remain open until the position is filled. Applications received by October 14, 2026 will receive first consideration. Applications received after October 14, 2026 may be reviewed depending on the status of the search process.